Enhancing the electronic health record to promote and measure adherence to breast cancer clinical pathways.

Authors

null

Lauren E. Geisel

Brody School of Medicine at East Carolina University, Greenville, NC

Lauren E. Geisel, Helen M. Johnson, Andrew Weil, Mahvish Muzaffar, Nasreen A. Vohra, Phyllis DeAntonio, Katherine H. Mulligan, Chantel L. Morey, Jan H. Wong

Organizations

Brody School of Medicine at East Carolina University, Greenville, NC, East Carolina University/Vidant Cancer Center, Greenville, NC, ECU Physicians, Greenville, NC, East Carolina University Brody School of Medicine, Greenville, NC

Research Funding

Other
NCCN/Pfizer IGLC ID#35566985.

Background: Clinical pathways are widely accepted tools for improving the quality of cancer care. We developed and implemented, within the electronic health record (EHR), a standardized multidisciplinary breast cancer conference template comprised of NCCN clinical pathway elements, with triggers to promote adherence and measure compliance. Methods: The records of breast cancer patients diagnosed from January 2016 to December 2017 were reviewed. Baseline data on (1) the documentation of clinical stage prior to prospective presentation at multidisciplinary conference, (2) documentation of family history, and (3) functional breast imaging utilization were recorded. EHR enhancements developed throughout 2018 were implemented in January 2019. Post-implementation data were obtained via an EHR query of records from January 2019 to the present. Results: At baseline, 56.5% of new patients (n = 435) had a clinical stage documented appropriately (goal 100%). After the EHR enhancements went live, this rate increased to 76.9% (n = 78 new diagnoses), ranging from 40% for patients with metastatic disease to 85.7% for non-metastatic. Compared with baseline data, EHR-derived data from 149 multidisciplinary conference notes demonstrated relatively stable rates of compliance with the family history and imaging metrics: 94.3% to 93.9% (goal 100%), and 12.8% to 13.4% (goal ≤20%), respectively. In 2019, there were 128 instances of an EHR trigger prompting physicians to review the multidisciplinary conference recommendations. While 89.1% of users responded that they reviewed the note, only 42.1% of these clicked on the link to view it. Conclusions: The EHR is a powerful tool for incorporating clinical pathways into oncology providers’ daily workflow. Quality improvement data can be extracted rapidly and efficiently, which facilitates continuous QI. We observed a notable improvement in documentation of clinical staging prior to multidisciplinary conference after the implementation of the clinical pathways in the EHR. Our first report identified several areas for improvement, which will be the focus of subsequent PDSA cycles.

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Abstract Details

Meeting

2019 ASCO Quality Care Symposium

Session Type

Poster Session

Session Title

Poster Session B: Patient Experience; Safety; Technology and Innovation in Quality of Care

Track

Patient Experience,Technology and Innovation in Quality of Care,Safety

Sub Track

Use of IT/Analytics to Improve Quality

Citation

J Clin Oncol 37, 2019 (suppl 27; abstr 322)

DOI

10.1200/JCO.2019.37.27_suppl.322

Abstract #

322

Poster Bd #

P5

Abstract Disclosures

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